The Compete-At Blog

Finding reliable staff to help you run your event is a key ingredient to a successful competition. Whether you are recruiting volunteers or hiring people to help you, these individuals can assist you in running a great occasion, which is why it is important to manage them correctly. This installment will discuss the best tips for managing your event staff.

#1: Hold a Pre-Event Meeting

Before the day of your event, hold a meeting with your event staff and explain to them what they will be doing the day of the competition. Nothing is worse or more unproductive than hiring a large amount of people to help you manage your event and they have no clue what they are supposed to be doing. This will just end up causing more problems for you and that is not the point in hiring people to help you!


#2: Make Yourself Available Throughout the Event

If your event staff has questions, you should be available to answer them. If a problem arises, and someone on your staff does not know how to handle the situation, you should be accessible to help. You can do this by carrying your cell phone with you and handing out your number to everyone on your staff and also by letting them know the other individuals that will be on hand to help them.

#3: Show your Appreciation

This is especially important if you are recruiting volunteers to help you with your event. Everyone wants to feel appreciated for the work that they do, so make sure you let your staff know how much it means to you to have them on board helping you out. This can be done through giving them a goodie bag, a t-shirt, sending them a hand-written "Thank you" note, or even thanking them in a speech that is given during the event. This will ensure that you have staff the next time you hold an event. Remember, without an event staff, your event would not run as smoothly!


#4: Keep Your Staff Informed

Keeping your staf informed and delgating responsibilities is also key. Certain event management software solutions allow you to send automated emails, and assign role based permissions to the software. For instance, if you have an event photographer, grant him/her access to post photos and manage the online gallery, but restrict their access to modify event fees, dates, and view financials.